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Position Title: Accounts Payable Coordinator
Position Summary:
The Accounts Payable Coordinator is responsible for managing and processing the organization’s payable transactions in a timely and accurate manner. This includes vendor relations, processing invoices, ensuring payment deadlines are met, and maintaining accurate financial records. The role is crucial in maintaining strong vendor relationships and ensuring smooth financial operations.
Key Responsibilities:
Invoice Processing: Review and verify invoices for accuracy, proper approval, and coding. Enter invoices into the accounting system and ensure timely processing and payment.
Vendor Management: Maintain and update vendor files, respond to vendor inquiries, and resolve any discrepancies or issues related to invoices and payments.
Payment Processing: Prepare and process electronic transfers, ACH payments, and check payments. Ensure that payments are made in accordance with company policies and deadlines.
Expense Reports: Review and process employee expense reports, ensuring adherence to company policies and accuracy.
Reconciliation: Reconcile accounts payable transactions, monitor accounts to ensure payments are up-to-date, and resolve any outstanding issues with vendors.
Record Keeping: Maintain accurate and organized financial records, including filing and archiving invoices and payment records.
Compliance: Ensure compliance with financial policies, procedures, and internal controls. Assist with audits and provide necessary documentation.
Reporting: Prepare and analyze accounts payable reports, including aged payables and vendor spend analysis. Assist in month-end closing processes.
Continuous Improvement: Identify and implement process improvements to enhance efficiency and accuracy in the accounts payable function.
Collaboration: Work closely with the finance team, procurement department, and other relevant stakeholders to ensure smooth and efficient financial operations.
Qualifications:
Education: Bachelor’s degree in Accounting, Finance, or related field preferred.
Experience: Minimum of 2-3 years of experience in accounts payable or general accounting roles.
Technical Skills: Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite, particularly Excel.
Knowledge: Understanding of basic accounting principles, accounts payable processes, and general ledger accounting.
Skills:
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Ability to handle multiple tasks and meet deadlines.
Strong communication and interpersonal skills.
Problem-solving skills and ability to work independently or as part of a team.