Administrative and Presentation Design Specialist (Hybrid)

Clearwater positions open to candidates located in greater Tampa Bay area.

The Administrative and Presentation Design Specialist provides administrative support to the Director of Operations and plays a key role in the efficient management and coordination of the Operations team's projects and initiatives. This includes maintaining smooth project execution, meeting target milestones, and assisting in creating aesthetically pleasing presentations for leadership.

Responsibilities:

• Project Support:
  • Assist in managing and executing Operations projects, ensuring milestones are met on time.
  • Facilitate communication and collaboration across teams to ensure successful project implementation.
  • Follow up on critical action items for the Director of Operations, coordinating necessary actions with relevant teams.
  • Attend key meetings, record notes, and distribute summaries to stakeholders.
  • Keep Operations data and documents organized and accessible.
• Presentation and Report Creation:
  • Assist in the development of visually appealing and easily understandable presentations and reports for leadership, enhancing the communication of project statuses, results, and insights.
• Professionalism and Confidentiality:
  • Maintain high standards of professionalism and confidentiality in all matters.

Qualifications:

• Associates Degree: Preferred, with a focus on business administration, project management, or a related field.
• Professional Support Role Experience: Required. Experience in an operations or project support role is highly valued.
• Experience with Gmail and Google Suite
• Experience with MS Office (Word, Powerpoint, and Excel)
• Experience with web browsers (Chrome, Internet Explorer, etc.)
• Organization and Project Management: Exceptional organizational skills, with an ability to manage multiple projects simultaneously and maintain a clear view of priorities. Experience or familiarity with project management principles is a plus.
• Communication and Documentation: Strong verbal and written communication skills, with a talent for creating clear, concise, and visually appealing reports and presentations. The ability to distill complex information into understandable and engaging formats is crucial.
• Attention to Detail: A keen eye for detail, ensuring accuracy and quality in all aspects of work, from data management to document presentation.
• Time Management: Excellent time management skills, with the ability to efficiently prioritize tasks and meet deadlines in a fast-paced environment.
• Computer Skills: Proficient in using productivity and design software to create professional documentation and presentations. Knowledge of design principles for visually pleasing reports is beneficial.