Overview: We are seeking a highly organized and detail-oriented Architecture Project Coordinator to support our architecture team in managing projects from conception to completion. The successful candidate will assist in project planning, coordination, and communication, ensuring that all project activities are completed on time and within budget. This role requires strong organizational skills, a good understanding of architectural processes, and the ability to work effectively with various stakeholders.
Responsibilities:
Project Coordination: Assist in the planning, scheduling, and coordination of architecture projects. Maintain project timelines and ensure all team members are aware of deadlines and deliverables.
Communication: Serve as the primary point of contact for project-related communications. Facilitate communication between architects, clients, contractors, and other stakeholders. Schedule and organize project meetings.
Documentation: Prepare and maintain project documentation, including contracts, reports, drawings, and correspondence. Ensure all documentation is complete, accurate, and up-to-date.
Budget Management: Assist in tracking project budgets and expenditures. Help identify and address any financial issues or discrepancies. Support the preparation of budget reports.
Quality Control: Assist in monitoring project progress and quality. Ensure all work complies with company standards and regulatory requirements. Report any issues or deviations to the project manager.
Permitting and Approvals: Assist in obtaining necessary permits and approvals from local authorities and regulatory agencies. Ensure all required documentation is submitted and approved in a timely manner.
Resource Management: Coordinate the allocation of project resources, including personnel, materials, and equipment. Ensure resources are used efficiently and effectively.
Problem Solving: Identify potential issues or obstacles and assist in developing solutions. Escalate complex issues to the project manager as needed.
Client Interaction: Support client interactions, including presentations, meetings, and site visits. Ensure clients are kept informed of project status and any changes.
Continuous Improvement: Participate in continuous improvement initiatives to enhance project management processes and practices. Implement best practices and innovative approaches to improve efficiency and quality.
Qualifications:
Bachelor’s degree in Architecture, Construction Management, or a related field.
2+ years of experience in project coordination, preferably in an architectural or construction environment.
Strong organizational and time management skills.
Excellent communication and interpersonal abilities.
Proficiency in project management software (e.g., MS Project, Primavera) and office software (e.g., MS Office Suite).
Basic understanding of architectural design principles and processes.
Ability to read and interpret architectural drawings and specifications.
Detail-oriented with strong problem-solving skills.
Ability to work independently and as part of a team.
Relevant certifications (e.g., PMP, CAPM) are a plus.