Events Coordinator (Remote, Canada)

Full Details of Job Post

Preferred Location: Eastern Region of Canada, with convenient access to major airports for travel. 

About Nearform:

At Nearform, we build digital products that make the world work better by creating great customer, business and developer experiences. Our approach empowers teams to continue building digital strength with confidence. We work with some of the most ambitious enterprises in the world to create new digital solutions and capabilities for enduring impact. Nearform is a remote-first company, with over 400 team members in 20 countries across North America and Europe. 

Despite our global presence, Nearformers form a close-knit community built on trust and camaraderie. Our annual company retreat brings us together, reflecting our commitment to open-source values and the exchange of thoughts and ideas. Join us at Nearform and be part of a journey marked by innovation and progress.

Nearform is committed to shaping a better world in all that we do. Our global team is built based on respect, inclusivity, diversity and excellence.

Role Overview:

As an Events Coordinator at Nearform, you will play a crucial role in planning, executing, and managing a variety of events that support our marketing and business development efforts. You will report to the Events Manager (based in Ireland) and collaborate closely with internal teams, including the Marketing Director (based in Toronto, Canada), and the CMO (based in California), as well as external vendors to deliver impactful and memorable experiences for our clients, partners, and employees.

The preferred location in the Eastern Region of Canada facilitates seamless collaboration across the marketing team, ensuring alignment with European and North American time zones and efficient project delivery. Additionally, the proximity to a major international airport allows for convenient travel to events as needed (expected 1-2 times quarterly).

Essential Skills:

• 2+ years of experience in event coordination or a related field, with a track record of successfully managing multiple events simultaneously.
• Strong project management skills, including budgeting, timeline creation, vendor management, and logistics coordination.
• Excellent communication and interpersonal skills, both written and verbal, with the ability to effectively interact with diverse stakeholders - including senior people / business executives
• Familiarity with event technology platforms, virtual event tools, and social media marketing strategies.
• Ability to thrive in a fast-paced environment, adapt to changing priorities, and maintain composure under pressure.
• Ability to collaborate with others / cross-functionally - both with other Marketing team members (digital marketing, social media, etc) as well as key Business Unit stakeholders (including Leadership and Sales)
• A creative mindset and passion for delivering engaging and innovative event experiences.
• Meticulous attention to detail, ensuring flawless execution of all event aspects including logistics and budget.

Responsibilities:

• Assist in the planning and execution of a variety of events, including conferences, webinars, workshops, client events, and internal team-building activities.
• Source and manage vendors for various event needs, including venues, catering, audio-visual equipment, and promotional materials.
• Assist in developing and managing event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Collaborate with the marketing team to create and execute effective event promotion strategies, including email campaigns, social media, and content creation.
• Coordinate all logistical aspects of events, including registration, travel, accommodations, and onsite management.
• Support the Events Manager in analyzing event data and feedback to measure success, identify areas for improvement, and inform future event strategies.
• Provide on-site support during events, ensuring all operations run smoothly.

Nice to Have:

• Experience in the technology industry and/or B2B marketing
• Experience with HubSpot or other CRM systems

Benefits

• Healthcare and RRSP; 
• Enjoy a comprehensive paid time off package, encompassing holidays, sick leave, and flexible vacation days. Take the time you need to recharge, care for yourself, and make the most of your moments outside of work.
• Work remotely: we have a genuine dedication to work/life balance.
• Work flexibility; we appreciate there are more important things in life than work so our flexible working culture allows you to work around what matters - school run, no problem!
• Home Office Support: Receive a home office stipend to help you create a comfortable and productive workspace.
• Investment in Growth: Access a generous professional development budget to support ongoing learning and career growth.
• Positive Company Culture: Join a positive and collaborative company culture that places value on work-life balance.
• The Wellness Hub: We have a genuine commitment to fostering/improving Nearformers’ wellbeing; we offer resources and support, including a Nearform advice line which offers confidential support for anything from relationship issues to staying healthy.

Inclusion

Inclusion is one of our core values. We don’t discriminate by race, religion, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability status.

All persons hired will be required to verify identity and eligibility to work in the country where employed. We are not offering working visa sponsorship at this time.