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Office Manager

Yubo
Paris
On-site
Long term contract (CDI)
5
Moderate

Summary

Responsibilities

  • Manage day-to-day office operations including supplies, equipment, and facilities.
  • Coordinate with service providers for construction, maintenance, and technical services.
  • Manage hardware and software equipment, including orders and inventory.
  • Plan and execute internal events such as corporate meetings and team-building activities.
  • Track office expenses, reconcile invoices, and assist in budget planning.
  • Provide HR support for internal communication and onboarding processes.
  • Suggest improvements to internal processes.

Requirements

  • Minimum of 3 years' experience as an Office Manager.
  • Experience working in a company with 50 or more employees.
  • Fluent in English (B2-C1 level).
  • Mastery of Google Workspace; knowledge of Notion is a plus.
  • Experience in service provider management, budget management, and IT asset management.
  • Strong multitasking abilities, problem-solving skills, and detail-oriented approach.
  • Excellent communication skills.

Benefits

  • Commitment to employee well-being with a safe and wellness-focused workspace.
  • Health insurance fully reimbursed for partners and children.
  • Reimbursement for lunch vouchers at 60% and 100% coverage for sick leave.
  • Parental leave for both parents and a fully covered Pass Navigo.
  • Monthly team-building activities and annual getaways.

Apply Now

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Full Details of Job Post

About Yubo

Yubo is a live social discovery app that makes it easy for Gen Z to make new friends and hang out online. By eliminating likes and follows, we empower young people to show up as their true selves and form genuine connections. As a platform serving teens and young adults, safety is a cornerstone of Yubo. All of our features and policies are developed with guidance from our board of safety experts, which is made up of respected leaders and online safety experts from organizations such as the National Center for Missing and Exploited Children (NCMEC), Thorn, and The Diana Award. Founded in France in 2015, more than 80 million users across more than 140 countries have joined Yubo to date. Visit us at yubo.live to learn more and follow our journey.

Challenges:
As a Office Manager, your main responsibilities are:
- Office administration: management of day-to-day operations (supplies, equipment, and facilities,…)
- Coordination of providers (construction works, maintenance, insurance, technical services,...)
- Management of our hardware and software equipment (orders, account creation and deletion, tracking, inventory, after-sales service, etc.)
- Internal events planning (organize and execute corporate events, meetings, team buildings, get-together events…)
- Office financial management: expenses tracking, reconciliation of invoices, budget planning
- HR support: internal communication, on/off boarding (welcome pack, IT, planning,...) 
- Suggest improvements to internal processes 

Technical & Mindset Prerequisites

    • Professional background:
    • > 3 years as Office Manager
    • Have worked in a company with 50+ employees

    • Specific knowledge:
    • English B2-C1
    • Must have: Mastery of Google Workspace, knowledge of notion would be a plus
    • Service provider management 
    • Budget management
    • IT (hardware + software) asset management

    • Soft skills:
    • Multitasking abilities
    • Problem solver/ownership
    • Strong communication skills
    • Detail-oriented
    • Good vibes!

The recruitment Process

    • Interview with TAM
    • Interview with Finance Officer
    • Technical Test and debrief with the team
    • Fit Interviews 

Our approach to privacy

    • As part of your job, you will be working on tools that process personal data relating to Yubo users.
    • As a social media platform, we require our employees to have a strong awareness and understanding of privacy issues, and in particular of children's online safety, privacy and well-being.
    • Every employee at Yubo is expected to participate in compliance with data protection regulations as well as the continuous improvement of our Privacy & Safety By Design measures.
At Yubo, we understand that our influence goes beyond our financial success and we endeavor to make beneficial contributions to our workforce and the communities where we operate. We aim to establish superior standards of conduct in our industry and are dedicated to encouraging positive behaviors, as we believe that this is crucial to accomplishing sustainable growth in the long term.

What Yubo will offer you: 


☀️ Commitment towards employees well-being
Physical and mental wellness is of prime importance in our workspaces. Yubo’s headquarters is a safe and hazard-free workspace, built to reflect the new awareness of wellness at work. Our flex office offers a variety of amenities, including outdoor seating areas, quiet spaces, a playroom, an aromatic garden, a gym, and showers. 
We offer numerous benefits, including health insurance (fully reimbursed for both partners and children), safe care partnership, sports classes, lunch vouchers reimbursed at 60%, 100% coverage for sick leave, parental leave for both parents, a 100% covered Pass Navigo.

 🧠 Foster innovation, curiosity and creativity
Yubo is a team of diverse backgrounds and expertise gathered around common values:  
- Inventiveness: Hack your way to solve problems
- Velocity: Move fast in the right direction / fast iteration process
- Team player: Make your best as a team
- Excellence: Always strive for excellence
- Leadership: Everything is a way to become a leader - own, drive, and inspire

🥳 Togetherness and fun
Monthly team-buildings are held to celebrate, one incredible getaway per year to relax and enjoy, team-buildings per team to rediscover each other and reconnect, Switch or cards games after lunch, and, of course, kind and friendly teammates! 

Apply Now

👉 Please mention that you found this job on CalmJobs, thanks!