Purchasing Agent III (REMOTE)

Full Details of Job Post

Who we are:  

ICAST (International Center for Appropriate and Sustainable Technology) is a 501c3 nonprofit that delivers green upgrades to multifamily affordable housing (MFAH) properties to fight the affordable housing, climate change, and social equity crises. We motivate people to act, leading to results that foster local economic development, environmental stewardship, and social responsibility. By 2025, we aim to serve 100,000 LMI households annually, reduce their utility costs by $270 Million and Carbon emission by 1.5 million tons, create 2,000 sustainable jobs, and invest over $100 Million in local communities.  

Our Work Environment: 

Collaborative, entrepreneurial, fast paced, inclusive, work/life balance, established career paths for certain positions, opportunities to job shadow, flexible schedules, robust onboarding, and above all passion for what we do. 

Would you like to know more about working at ICAST? Click the link to hear from an ICAST employee!  Why ICAST?

Position Overview: 

The Purchasing Agent III will be responsible for all aspects of purchasing for assigned territories, including but not limited to the development of a stable of trusted sub-contractors, performing virtual site walks, soliciting and evaluating bids, and selecting/awarding contractors. The Purchasing Agent III will also be responsible for ensuring that ICAST procurement policies and procedures are kept up to date in alignment with Federal & State procurement guidelines and rules and that all related and required documentation for ICAST and its subcontractors is maintained.  Additionally, the Purchasing Agent III will provide training & guidance regarding procurement policies and procedures to other purchasing agents and related ICAST staff.  

Must Have Qualifications:  

• 15 Years’ experience performing Federally funded procurement in the multifamily, residential renovation, or new construction industries. 

• Prior experience in managing and executing contract agreements and change orders. 

• Procurement policy writing / authoring experience with Federal and or State (DOE, EPA) funds and other grant funded projects. 

Preferred Qualifications:  

• Demonstrable ability to read and understand product specifications for construction-related materials such as Heat Pump-based HVAC systems. 

• Prior experience with Davis Bacon wage reporting.  

• Excellent attention to detail with an analytical mindset. 

• Strong negotiation skills  

• Proficiency with M365 suite of products (Outlook, Word, Excel etc.) 

• Some experience with Smartsheet project management software. 

• Some experience with SAGE Intacct accounting software. 

Location: Remote in the U.S.A. 

Travel: Some limited travel may be required based on the needs of the organization.

Reports to: Director of Vendor Relations & Purchasing 

Skill Level: Advanced 

Education: Bachelor’s degree in business administration, finance or related field.  

Areas of Expertise: Purchasing, Relationship Management, Contract Negotiation, SoW Development, Change Order Processes 

Compensation: $70k DOE

Key Responsibilities:  

• Proactively understanding and forecasting material needs to help track or secure local and national inventory. 

• Creating and sending RFQ’s/RFP’s and assisting in the development of SoWs. 

• Negotiating with vendors to obtain the best pricing agreements.  

• Evaluating Bids and Selecting/awarding & contracting sub-contractors. 

• Maintaining sub-contractor agreements and documentation in ICAST file systems  

• Purchasing materials as needed to ensure continuity of project timelines.  

• Updates and maintains all procurement policies & procedures to ensure compliance with Federal & State Funding procurement guidelines.  

• Provides training and guidance regarding procurement policies and procedures to Purchasing Agents and necessary ICAST staff. 

Initial Goals: 

• Become fully trained on the ICAST Procurement Process to manage all purchasing needs for our MI and UT programs within 30 days.

This Job Description is a guide listing the key responsibilities of the Job, not an all-inclusive list.   It will be reviewed and revised periodically by management to meet the changing needs of ICAST.

• Company Health, Dental, and Life Insurance plan for the employee at no cost! (charges will be added for spouse and family coverage)
• Available Vision and Short-Term Disability Insurance
• 403b Retirement Savings Plan available on day 1
• Unlimited PTO Plan

ICAST is a qualifying employer for Federal public student loan forgiveness. Visit https://studentaid.gov/pslf/ for more details.

ICAST is committed to attracting and retaining a diverse staff and will honor your experiences, perspectives, and unique identity. We strive to create and maintain a working environment that is inclusive, equitable and welcoming regardless of race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran or disabled status. ICAST is proud to be an Equal Opportunity Employer!