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Records Assistant
Job Overview
This position performs clerical work, including maintaining, retrieving, and copying of court related documents and records. Responsible for distributing and monitoring work to Records Clerks and provides training to new employees. This position prepares, sorts, and files documents, fulfills customer requests by searching and providing copies of court records, and collects fees for reproduction of documents. Prepares files for court hearings and performs data entry. Work is performed under general supervision
Job Duties
Scan or read incoming materials to determine how and where they should be classified
Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval
Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials
Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order
Answer questions about records or files
Keep records of materials filed or removed, using logbooks or computers and generate computerized reports
Add new material to file records
Create new records as necessary
Gather materials to be filed from departments or employees
Find, retrieve and make copies of information from files in response to requests and deliver information to authorized users
Track materials removed from files to ensure that borrowed files are returned.
Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements
Perform periodic inspections of materials or files to ensure correct placement, legibility, or proper condition
Modify or improve filing systems or implement new filing systems
Design forms related to filing systems
Requirements
High School Diploma/GED.
Two+ years of experience working in a records department (law firm experience preferred);
Ability to prioritize work and meet critical deadlines.
Contribute effectively to the accomplishment of team goals, objectives and activities.
Work effectively with a variety of individuals at various levels within the Firm.
Excellent communication (verbal and written) and organization skills.
Detail oriented and exceptionally attentive to accuracy.
Ability to learn skills quickly and manage multiple tasks.
Customer service and enthusiasm.
$45,000 - $50,000 biweekly