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Full Details of Job Post
Job Overview:
The purpose of the Accounts Payable Officer is to provide financial and administrative assistance to the Accounts Department in order to ensure effective, efficient, and accurate financial and administrative business operations.
The role provides support to the Finance Manager and Senior Accounts Payable Officer and is responsible for providing financial, clerical, and administrative services. Within this role, the individual will manage and process credit notes, credit invoices, and payments. This multifaceted role will ensure the department's finances are accurate and up to date, ensuring a timely and professional delivery of service.
All employees are to comply with company policies and procedures at all times and perform additional duties to support the Finance Manager and other areas as required. Employees are to proactively contribute to the safety and best practice of the work environment.
Responsibilities & Duties:
Accounts Customer Service
1. Greet customers in a polite and attentive manner and ascertain the reason for email.
2. Manage agent customer correspondence in a prompt, thorough, and professional manner via email.
3. Manage all internal correspondence in a prompt, thorough, and professional manner via email.
4. Ensure that all issues and queries are followed through to completion and that the supplier is provided with an outcome in a timely manner.
5. Ensure that all issues are escalated in a timely and professional manner as required.
6. Engage in self-management by organising and prioritising workload to meet supplier deadlines and administration requirements.
Accounts Administration Support
1. Process the documentation for the general expenses and subcontractors.
2. Check regularly creditors' ABN and GST status.
3. Ensure all invoices are entered according to company standards and in a timely manner.
4. Ensure all invoices are approved before payment.
5. Crosscheck con notes against accounts to ensure accurate systems and records.
6. Manage invoice archiving and scanning processes on a regular basis.
7. Liaise with internal and external stakeholders to process invoices in a timely manner.
8. Ensure confidentiality is advocated across all financial files.
9. Ensure that all documentation adheres to the company’s financial standards, policies, and procedures.
10. Perform other related duties when directed by the Finance Manager and Senior Accounts Payable Officer.
Capability Profile: Formal Qualifications
Tertiary qualification in Accounting or Business.
Formal Training in MS Applications – including Word, Excel, and PowerPoint.
Work Experience / Skills / Personal Attributes:
Have over 2 years of experience in an Accounting capacity.
Proficient use of MS Office and Accounting applications.
Possess flexibility, adaptability, and versatility of approach to handle changing work requirements.
Possess drive, initiative, and enthusiasm towards all responsibilities.
Ability to acquire knowledge and learn relevant skills in a short time frame.
Well-developed administrative and organisational skills.
Ability to communicate effectively with people at all levels.
Ability to plan and coordinate activities to provide efficient services.
Ability to work independently and autonomously within broad guidelines.
Ability to maintain a high level of accuracy across all financial functions.