Payroll & HR Administrator (Part Time, 15-22.5 hours/week, Remote)

Full Details of Job Post

At COBS Bread, we are committed to top-quality products and the professional growth of our team. This ensures our customers have excellent experiences. As the leading global retail bakery chain, we are expanding and seek driven individuals ready to tackle new challenges and grow with us. Join us to help drive our expansion across the US and be part of a dynamic organization focused on excellence, innovation, and customer satisfaction. 

At COBS Bread, we believe in creating a positive impact through our core values—MAGIC. Our commitment to Morale, Adaptability, Growth, Integrity, and Collaboration drives everything we do, ensuring that our team thrives in a supportive and dynamic environment. 

COBS Bread is looking for an organized and adaptable self-starter to fill the role of a Part-Time Payroll and HR Administrator in a remote capacity. This role will be responsible for managing full-cycle payroll in the US, including general ledger posting, assisting in month-end reporting, and preparation of statutory reporting requirements, and assistance with Human Resources administration.  There is potential for this role to grow into a full-time position in the near future to support the growth of our brand throughout the US. 

Key responsibilities include 

• Accurate and timely processing of payroll on a weekly basis for hourly bakery employees and bi-weekly basis for salaried corporate employees 

• Manage the processing of off-cycle pay and terminations, prepare ROEs and facilitate the 

• Creation of payments

• Recording regular payroll entries in the general ledger  

• Monthly reconciliation of all payroll accounts including Workers Comp premiums, health benefits, 401k, and vacation liabilities  

• Preparing salary and other payroll data for use in corporate budgeting and forecasting  

• Perform year-end balancing/adjustments, tax slips production, and annual filings.  

• Timely calculation and remittance of monthly and quarterly Workers Compensation Premiums, and other compensation requirements  

• Attending to other government inquiries or account matters, and staying up to date with state requirements 

• Monthly and quarterly remittances for SUI, federal and state taxes, Workers Compensation levies, etc. 

• Provide up to date reports of employees who are eligible for benefits to Human Resouces 

• Administer group benefit eligibility, enrolment and terminations 

• Assist in Human Resources administration, such as pre-screening candidates for interviews 

• Other duties as assigned

What You Bring to the Table 

• Payroll Certification   

• Skilled proficiency in management of large payroll system, experience in ADP or Push Operations is an asset 

• 2+ years payroll processing experience  

• Experience in processing USA payroll for minimum 250 employees 

• 2+ years of general ledger accounting experience, preferably in relation to accounting for payroll activities  

• Experience in statutory reporting and remittances across multiple states  

• Knowledge of US employment regulations and requirements 

• Advanced Microsoft Excel skills with the ability to prepare ad hoc reports 

• Intermediate Microsoft Word skills 

• Able to handle confidential information in an ethical and professional manner 

• Excellent problem-solving skills and a high level of attention to detail and accuracy  

• Ability to handle and prioritize multiple tasks and meet deadlines 

• Able to effectively communicate both verbally and in writing

What’s in it for You 

• Competitive salary: $34-$36/hr depending on experience 
• Part Time: 2-3 days per week 

• Flexible hours 

• An open, ‘continuous learning’ environment where professional development and career progression is encouraged  

• Work within a dynamic, driven, high-achieving, close-knit and fun-loving team  

• High level of autonomy and responsibility  

About COBS Bread  

With over 180 locations, COBS Bread serves fresh and delightful baked goods to communities across Canada and the USA every day. Any unsold items are donated daily to various local charities and food banks. The company's success can be attributed to the quality of our product, the development of our people, and our warm and friendly customer service. 

COBS Bread is part of Bakers Delight – Established in 1980 operating as Bakers Delight in Australia and New Zealand, and since 2003 as COBS Bread in Canada and now the USA. Together we have grown to more than 800 bakeries across Australia, New Zealand, Canada and the USA. The entire network employs over 15,000 people, serving more than 2.1 million customers each week. 

Accessibility  

Accommodation is available upon request for applicants and employees with disabilities. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be addressed confidentially.  

While we thank you for your interest, only those selected for interviews will be contacted. 

We are an equal-opportunity employer and value diversity at our company.